Friday, August 14, 2009
Thursday, August 13, 2009
Ten Thousand Homes - Making a Difference in Africa
Friday, August 7, 2009
Considering an Office Move? Try this Checklist
| Office Move Plan | |||
| Responsible | Due Date | % Complete | Comments |
| 4-12 MONTHS PRIOR TO MOVE DAY | |||
Create a master checklist of tasks | | | | |
Choose a move coordinator | | | | |
Choose a real estate broker | | | ||
Meet with the building manager | | | ||
Decide on the layout of the new location | | | | |
Set budget | | | | |
Choose the move day | | | | |
Communicate to employees | | | | |
Identify major tenant improvement needs | | | | |
Start choosing contractors | | | | |
Obtain necessary permits | | | | |
Order new phone and fax numbers | | | | |
| | | | |
| 2-4 MONTHS PRIOR TO MOVE DAY | |||
| LOGISTICAL | |||
Hire Movers | | | | |
Order signage for new location | | | | |
Hire commercial cleaning service | | | | |
Order change of address labels | | | | |
| TELECOM & IT | |||
Order Internet Access | | | | |
Evaluate and upgrade your phone system | | | ||
Order additional phone lines | | | | |
Order long distance service or VoIP service | | | | |
Evaluate server room needs | | | | |
| FURNISHINGS | |||
Design office space and layout | | | | |
Order systems furniture | | | | |
Order desks | | | | |
Order chairs | | | | |
| | | | |
| 1-2 MONTHS PRIOR TO MOVE DAY | |||
| LOGISTICAL | |||
Assign office space | | | | |
Get rid of the junk | | | | |
Send change of address to all vendors | | | | |
Send change of address to all customers | | | | |
Update your web site | | | | |
| OFFICE EQUIP & SERVICES | |||
Get Insurance Quotes for New Space | | | | |
Arrange for copier move or buy new equipment | | | | |
Order monitored alarm system | | | | |
closed circuit television | | | | |
Order keys, access cards | | | | |
Arrange for office coffee service | | | | |
Order vending machines | | | | |
Order checks and update financial records | | | | |
| 1 MONTH PRIOR TO MOVE DAY | |||
| Preparing existing equipment and supplies | |||
Inventory existing computers | | | | |
Inventory and tag existing furniture | | | | |
Store property that will not be moved | | | | |
Obtain moving crates/cartons | | | | |
Pack up common areas | | | | |
Tag all wall items and move to central location | | | | |
| Preparing the new office | |||
Build out new office | | | | |
Install systems furniture | | | | |
Install phone system | | | | |
Assign new phone numbers, extensions | | | | |
Order utilities | | | | |
| Other tasks | |||
Notify Post Office of change of address | | | | |
Order new stationery | | | | |
| | | | |
| WEEK OF MOVE DAY | |||
| Getting ready to leave the old office | |||
Pack up desks, personal spaces | | | | |
Back up computers | | | | |
Take down systems furniture | | | | |
Empty, defrost and clean refrigerator | | | | |
| Final prep for the new office | |||
Map out the new location and label everything appropriately | | | | |
Inspect the new building | | | | |
Reserve freight elevators and loading docks | | | | |
Distribute new keys, cards | | | | |
| | | | |
| | | | |
| MOVING DAY & BEYOND | |||
| Moving day essentials | | | |
Post coded signs in new office for movers | | | | |
Protect main moving paths | | | | |
Move plants | | | | |
Set up a "Lost and Found" | | | | |
Clean out old office | | | | |
| | | | |
| After the Move | |||
Collect old keys, cards | | | | |
Replace office art | | | | |
Periodically visit old office to pick up mail | | | | |
Schedule security, phone training | | | | |